Accounting Officer - Carl R. Woese Institute for Genomic Biology
University of Illinois

Urbana, Illinois

Accounting Officer - Carl R. Woese Institute for Genomic Biology

Carl R. Woese Institute for Genomic Biology

Job Summary
Performs a variety of tasks under the general supervision of the Assistant Director, Budget and Resource Planning, SRA. Works as a member of the IGB Business Office to carry out responsibilities associated with the reporting and accounting functions of the Carl R. Woese Institute for Genomic Biology Business Office.

Duties & Responsibilities

  • Charge Code Reviewer role in Chrome River. Routes and approves transactions to appropriate fund manager. Ensuring transactions are routed in a timely fashion.
  • Assist faculty with employee appointments and raises on their Sponsored Research Projects.
  • Complete ad hoc and customized financial reports and projections for PIs, UIUC SPA, and external funding agencies.
  • Prepares or assists in preparing reports for IGB staff, Post-Award, and external agencies as requested by departmental supervisor.
  • Reviews subcontract invoices, verifies information, ensures funds are available, obtains PI approval, and then processes invoice vouchers for payment.
  • Reviews and reconciles grant statements on a monthly basis to verify information and ensure that expenditures are allowable and that funding is available. Prepares monthly grant financial statements for distribution to Principal Investigators from a shadow system.
  • Reviews and approves iBuy, PCard, ChromeRiver, and TEM transactions and provides an interpretation of policies when required.
  • Request and monitor anticipation accounts, and no-cost extensions as necessary.
  • Prepare complex federal grant continuation reports and budgets, coordinate submission process, and Ensure compliance with PHS FCOI requirements.
  • Monitors grant budgets by originating and/or verifying adjustments and transfers. Resolves account coding issues with submitting units and processes correcting journal vouchers when needed.
  • Reviews semi-annual certification reports from Post-Award, and prepares detailed expenditure reports for faculty review.
  • Attend training sessions to increase knowledge and/or skills related to assigned duties. Perform related duties as assigned.
Additional Physical Demands
Physical Requirements: The work environment is professional. Most of the duties are completed at a desk working with a computer. At times, it is necessary to walk to various offices within the building and on campus to gather information before work may be processed. At times, the individual may carry files or move boxes of files to clean-up archived documentation.

Work Environment: Work is performed in a shared office space with individualized desk areas. This is a high-energy, fast-paced working environment where multi-taking and ability to handle change is key.

Minimum Qualifications
  1. High school diploma or equivalent.
  2. Any one or combination totaling two (2) years (24 months) from the categories below:
    1. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 9 semester hours equals two (2) years (24 months)
    2. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen (18) months
      • 90 semester hours equals two (2) years (24 months)
    3. Work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills and Abilities
  • •Ability to apply extensive knowledge of bookkeeping practices and procedures •Ability to apply a thorough knowledge of accounting techniques. •Ability to compile complex financial records and prepare routine financial reports or statements •Ability to operate electronic and or other standard office equipment •Ability to work with database, spreadsheet, word processing, and electronic communication programs •Ability to work independently and exercise judgment. •Close cooperation and coordination with supervisor. •Effective written and verbal communication skills •Ability and willingness to be a team worker, and perform functions in a professional manner •Ability to multi-task and work in a constantly changing, fast-paced working environment •Demonstrated ability and willingness to learn new information and application systems, and utilize this new knowledge on an ongoing basis
  • DIFFICULTY: The position requires the ability to interpret and comply with University policies and procedures, as well as the procedures and regulations of funding agencies. Timely and accurate completion of tasks is essential. Position requires application of judgment and initiative in the performance of a variety of accounting duties.
  • PERSONAL RELATIONSHIPS: Works in a team environment with other business office staff with general supervision from the Assistant Director of Budget and Resource Planning, SRA. The position requires tactful and courteous interactions with external sponsors, external universities, researchers, students, staff, visitors and other campus units. The work performed by this position effects other functions of the IGB Business Office, researchers, staff, students, and other campus units.
Appointment Information

This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after close date. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on Monday, March 27, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact IGB HR office at For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing .

Requisition ID: 1016338
Job Category: Administrative Support
Apply at:


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