*Admin-Financial Coordinator
University of Oklahoma Health Sciences Center

Organization

Provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.

Duties:

Manages all departmental accounts. Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers. Creates cost spending certification reports.  Monitors and ensures money is spent correctly.  Sets up new vendors and ensures invoices are on the correct accounts. Makes cash deposits into special accounts.  Maintains budget and grant administration, Pcard management, and OU Foundation funds.
Analyzes departmental financial procedures. Makes recommendations for change and develops a strategy for change. 
Acts as the payroll coordinator for the department or provides oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETRs, and special pays. Submits all paper PAF, EPAF, EDR, travel, and PET's. Picks up paychecks as needed.  
Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise.This may include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
Handles personnel issues. Completes new employee paperwork and ensures accuracy. Contacts various offices to request information as needed.Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required training, and runs reports as needed.
May conduct some training of office personnel. Secures computer access.Works with the Human Resources Department on various issues.Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees. Solves departmental problems as they arise.
Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state, and university policies and regulations.
Coordinates special events, including but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms.
May supervise staff employees.  Assists with hiring, training, evaluating, and delegating tasks to employees. Ensures work is completed in a timely manner.
Oversees records maintenance (inventory, personnel, office files, etc)
Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, and reimbursement requests. 
Processing daily timesheets from each shop/area in the department, check work order numbers and hours, constant communication with employees, printing reports, requesting signatures requesting changes in the department Famis systemPS forms, creating job requisitions in Taleo, responding to questions from employees, onboarding new employees, evaluations, maintaining personnel files, terminations, and retirement.Verifying employees' time on a daily basis, creating adjustments, printing reports, printing uncompleted timesheets for signature, working with supervisors on approving bi-weekly payroll, additional paysHelp employees needing information on anything they request that is not HR relatedRuns PeopleSoft queries for cash, activity, and payroll for areas in Facilities Management. Assists in preparing annual budgetsAnswering questions from supervisors, any one-time requests from supervisors, one-time projects, working with supervisors for on-call written procedures Answering multi-line phone for maintenance requests.Performs various duties as needed to successfully fulfill the function of the position

Job Location
Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field.Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.Skills:

Working knowledge of office proceduresWorking knowledge of accounting processesKnowledge of Microsoft Office Suite (Outlook, Excel, and Word)Excellent interpersonal skillsAbility to work as a team memberAbility to complete tasks in an efficient and timely mannerAbility to multitask and self-motivatedAbility to communicate verbally and in writingAdvanced computer skills with wide knowledge of business softwareDetail oriented for accuracy of data and informationHighly organized and able to handle multiple projects and deadlines

Departmental Preferences:

48 months in Accounting, Finance or Business Office

Working Conditions:

Physical:  Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.Environmental: Standard office environment.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization: Site Support
Job Location: Oklahoma-Oklahoma City-Health Sciences Center
Schedule: Full-time
Job Posting: Mar 4, 2024

This job has expired.