Administrative Assistant
Beacon Hill Staffing Group

Boston, Massachusetts

This job has expired.


Our client, a consulting and investment services firm, is seeking an Administrative Assistant to join their team! This position will be temporary for the next 8-10 weeks and be hybrid in Boston, MA. This position provide administrative support to several Investment Directors and Investment Teams. This position will compensate at 22-27/hr depending on experience.

RESPONSIBILITIES

  • Create and maintain Box files on behalf of team
  • Schedule conference rooms, provide internal and external meeting support in Outlook and in person
  • Serve as virtual support resource for MS Teams, WebEx, and Zoom as needed and on behalf for Investment Team
  • Monitor MS Teams channels for team requests
  • Research information via CA Home and Internet
  • Schedule manager meetings involving coordination with meeting planners
  • Make travel arrangements using travel agency and Concur (online travel booking tool)
  • Prepare & reconcile timesheets, expense reports, and Amex statements
  • Pull manager comments, manager quarterly letters, and factsheets for Investment Team as needed
  • Maintain the Microsoft Dynamics CRM Client Contacts on behalf of the Investment Team
  • Organize and manage Investment Directors' calendar and business contacts in Outlook
  • Prepare meeting materials as requested by Investment Team

QUALIFICATIONS

  • Knowledge of MS Word, Excel, PowerPoint, and Outlook is required
  • Knowledge of Box, Concur, MS Dynamics, MS Teams, Oracle, Webex a plus
  • Ability to multi-task and prioritize multiple requests
  • Excellent organization skills and attention to detail
  • Strong verbal, written, and listening skills
  • Must be able to maintain a high degree of confidentiality
  • Ability to communicate effectively cross office, clients, other CA departments, and must be able to interact effectively in a service-oriented environment

Qualified Candidates are encourage to apply today for immediate consideration!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)


This job has expired.

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