Administrative Assistant
Beacon Hill Staffing Group, LLC

Beacon Hill is seeking an administrative professional with excellent multi-tasking abilities to join a fast-paced team within a growing organization. This individual will be responsible for general administrative tasks and assisting the team and the company leaders with other related responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Main support for all incoming telephone calls
• Accounts Receivable: Process Incoming Payments
• Accounts Receivable: Contact Customers for Payments
• Accounts Payable: Enter Shipping Invoices Related to Customer Shipments
• Prepare and Mail Accounts Payable Vendor Checks
• General Filing: Accounts Receivable, Accounts Payable, etc.
• Daily Scanning of: Production Orders, Delivery Notes and Receiving Documents into SAP
• Daily Incoming/Outgoing Mail: Process/Sort/Distribute
• Update and Post Weekly Sales Chart
• Order Office Supplies
• Make Travel / Hotel Arrangements for Guests
• Set-up and Organize the Catering for Meetings, Client Visits and Company-wide Meals
• Annual Update of Customer Price Book: Coordinate with Sales Manager
• Provide Administrative Support to Management
• Assist and Provide Support to Coworkers
• Follow All Safety Rules and Procedures
• Perform Other Duties as Required or Assigned

Requirements

QUALIFICATION REQUIREMENTS

The requirements listed below are representative of the education, certifications, knowledge, skills, and/or abilities required.

Education / Experience

• 2-year Business Associates Degree

or

• 2-3 years equivalent administrative / accounting experience
• 1+ years of previous collections experience

Knowledge, Skills, and Abilities

• Basic computer skills
• Advanced knowledge of MS Word and Excel
• Basic knowledge of SAP
• Collections/Accounts Receivable experience
• Ability to work well under minimal supervision
• Ability to effectively prioritize
• Ability to effectively manage time and meet all necessary deadlines
• Able to proficiently read and write in English
• Ability to communicate clearly and effectively (written and verbal)
• Able to do accurate work at a rapid and consistent pace
• Work well independently as well as with others or in a team
• Ability to follow work instructions accurately
• Have attention to detail
• Ability to exhibit high personal morale

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)