Administrative Assistant
Danos

Job Title: Administrative Assistant
Schedule: 5/2 (Mon-Fri)
Location: Houston, TX

Description:

The main function of an Administrative Assistant/Executive Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office.

Job Responsibilities:

• Maintain records management systems
• Perform basic bookkeeping work
• Prepare invoices/reports/memos/letters/financial statements
• File and retrieve corporate documents/records/reports.
• Read and analyze incoming memos/submissions/and reports to determine their significance and plan their distribution
• Prepare agendas and make arrangements for committee, board and other meetings

Office Management:

• Coordinate employee / contractor onboarding and offboarding to support project supervisors
• Update onboarding and offboarding documentation - templates, procedures, presentations, etc.
• Maintain project office plan, coordinate office moves (including coordination with facility and contractor's offices) - office furniture, computer equipment, ergo equipment, etc.
• Support large meeting / workshop organization including room booking, facility support, catering, etc.
• Maintain project's Business Continuity Plan and share with Project Leadership Team
• Owner of Ballymore purchase card for miscellaneous purchases; manage statements and processing
• Manage office supplies, including coordination with facility to ensure café, medical, and office supplies are stocked, special order supplies (align with compliance office procedures)
• Floor warden for project floor
• Facilitate project IT equipment requests between project and business unit IT support

Business Administration:

• Plan and coordinate project teambuilding events, special events, town halls, etc.
• Maintain project organization chart, email distribution lists, and project roster
• Manage access to project's Workplace site
• Collaborate with other business unit OA's to align administrative documents and procedures
• Maintain current administrative documents and procedures on project SharePoint site
• Serve as back-up for other business unit administrative support
• Subject matter expert to prepare and format formal documents and presentations

Required Qualifications:

• 2+ years' experience required
• Experience working with executives highly preferred.

Required Skills:

• Verbal and written communication skills
• Multi-tasking
• Customer service skills and interpersonal skills
• Ability to work independently and time management
• Ability to keep information organized and confidential
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Education:

• High school diploma or GED required

About Us
The Danos Difference
Team up with Danos, and be a part of one of the safest and best-performing companies in the business.
The Danos name means more than just outstanding performance for our customers. To our growing base of over 1,500 employees, it also means an opportunity to help keep production of energy moving.

Our company culture focuses on the values of integrity, improvement, service, respect and an uncompromising emphasis on safety in the workplace. And part of that is making sure every project goes as planned, every work environment meets the highest industry standards and enforcing a policy of fairness and overall diversity throughout our team.

We're always looking to add new, results-driven employees to our workforce. No matter your level of experience, no matter where you are, the right job could be waiting for you at Danos. In addition to stability and competitive wages, benefits of working with Danos also include sustainable health benefit packages, 401K company match and global opportunities. If you're ready to bring the dedication, we'll bring the training, resources and support for career success.

This job has expired.