Administrative Assistant
Indiana University

Department

HISTORY (BL-HIST-IUBLA)

Department Information

The Indiana University Department of History teaches almost 5000 undergraduates annually in courses about subjects ranging from Ancient Greece to contemporary China. In small seminars and lectures, our students learn directly from a distinguished faculty of 50 professors. In internships, career workshops, and independent research projects, IU History undergraduates prepare for careers in business, law, education, public service, and the arts, among other fields.

IU History offers a thriving graduate program, as well. Each year, hundreds of talented students from across the globe compete for a spot in our doctoral and master's degree programs, which rank consistently among the nation's Top 10 among public universities, and Top 25 overall. Their fellow graduate alumni include distinguished scholars teaching in colleges and universities around the world, as well as corporate executives, library and museum leaders, and distinguished public servants ranging from ambassadors to retired cabinet officials.

Established in 1895, the IU Department of History's faculty today includes winners of Guggenheim, NEH, ACLS, and Fulbright awards, as well as numerous book prizes and teaching honors. The department houses two of the world's most widely read and prestigious history journals-the American Historical Review and the Journal of American History-as well as other noted journals and research centers. Together with their colleagues across IU's College of Arts and Sciences, History's faculty members contribute to IU's international reputation a destination for students seeking a world-class liberal-arts education that prepares them to deal with the global challenges of the twenty-first century.

For more information on IU History, follow us on Facebook, or get in touch. We are eager to tell you more.

The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For full diversity statement, click here.

More information about the College of Arts and Sciences at Indiana University may be found here.

Job Summary

Department-Specific Responsibilities:

• Serves as assistant to the Chair in facilitating and supporting a wide variety of faculty and department business in compliance with department, College, and University policies.
• Acts as payroll processor for monthly and biweekly personnel. Provides support and coordination for faculty recruitment processes.
• Assists with completion of tenure and promotion dossiers.
• Liaises with purchasing department to set up vendors and professional service agreements.
• Arranges visa and permanent residency applications through OIS.
• Compiles and makes accessible dossiers for faculty enhanced reviews and Distinguished Professor nominations.
• Assists Chair with donor relations, prepares and distributes electronic and paper mailings.
• Acts as Events Coordinator, arranging all large departmental events.
• Records minutes at faculty and executive committee meetings as assigned.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

EDUCATION

Required

• High school diploma or GED

WORK EXPERIENCE

Required

• 2 years of relevant experience

Combinations of related education and experience may be considered

SKILLS

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

Preferred

• Knowledge of IU systems, policies, and procedures
• Working knowledge of Microsoft Office suite (especially Word, Excel, and Outlook)
• Excellent communication skills, including the ability to communicate with tact and discretion to a diverse range of people
• Excellent organizational skills
• Skilled in handling tasks simultaneously and works well under deadline
• Ability to work with limited supervision and maintains confidential information
• Proficient with IU website maintenance or willingness to be trained

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.