Administrative Specialist - Facilities
Hyster-Yale

Job Title
Administrative Specialist - Facilities
Job Family

Job Description

Administrative Specialist - Facilities

Hyster-Yale Group, one of the world's leading forklift manufacturing companies, is looking for a dedicated, motivated, self-starting individual who will have a positive influence on a fast-paced team. As a Facilities Services Specialist you will assist the Administrative Services Team in providing administrative support.

Key Accountabilities:

Administrative Support:

• Handle typical office administrative functions (data entry, correspondence, receiving and processing mail, filing, supplies, copying, expense reporting, scheduling, calendaring).
• Manage calendar for site visitors.
• Assist in preparations for meetings and events.
• Provide support to visiting vendors and repair technicians.
• Inventory and stock all office and equipment supplies.
• Prioritize workload to meet deadlines

Customer Service & Communication:

• First point of contact for service calls and internal customer requests.
• Monitor and respond to facility issues or complaints.
• Coordinate and communicate with vendors and supply technicians as necessary.
• Greet internal and external customers as a liaison to the Administrative Services Dept.
• Communicate in a professional manner developing good rapport with both internal and external individuals.

Other:

May be required to provide assistance for various projects and/or tasks as needed. This could include preparation, coordination of department budgets, assisting other departments, and research of information and other such tasks.

Qualifications:

• Associates degree preferred
• 1-3 years administrative experience
• Strong organizational skills
• Excellent oral and written communication skills
• Customer service and office services or facilities experience
• Proficient in MS Office Suite

We are an equal opportunity employer with an excellent benefit package including medical, dental and life insurance, 401(k) and profit sharing.

EOE/Minorities/Females/Veterans/Disabled

Job ID
JC1069
Employment Type
Full time

Work Hours

40
Travel Required

Primary Location
HYG US Portland, OR
Address
4000 NE Blue Lake Road
Zip Code
97024-8710
Field-Based
No
Relocation Assistance Available
No

We are an equal opportunity employer with an excellent benefit package including medical, dental and life insurance, 401(k) and profit sharing.

EOE/Minorities/Females/Veterans/Disabled

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