Assistant Director of Conference Services AS6481
Stetson University

Assistant Director of Conference Services AS6481  var a2a_config = a2a_config || {}; a2a_config.onclick = 1; Staff (Full-Time) --> Development & Alumni EngagementDeLand, FL * ID: 1268-280 * Full-Time/Regular

The Assistant Director of Conference Services supports Stetson University by managing the execution of third-party rental and conference programming on the DeLand campus. The Assistant Director provides leadership and professional expertise in consultation, program/event management, and logistical support with an emphasis on high standards for customer relations, attention to detail, protocol, and etiquette.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

Coordinate and manage the execution of logistical and support needs for summer camps & conferences, external events, and Stetson Rowing Services program through housing, campus dining, catering, and event rentals needsDevelop contracts and manage required documentation for internal and external constituentsDevelop and manage the summer campus event reservation calendarCreate and maintain an event-planning checklist which includes timelines, budgeting, catering, parking, security support, communications, and marketingLead weekly operations meetings during the summer season to ensure campus partner support needs are communicated clearly and timelySupervise student workforce of over 20 students annually and ensure development supportConduct training for summer interns, camp assistants, and graduate assistantsCreate and manage daily schedules in support of Conference Services eventsMaintain and ensure budget revenue and expenditure goals are established and achievedPrepare invoices and collect paymentsAssist with preparing budgets with personnel and equipment recommendationsProcess and report monetary transactions and billing associated with assigned programs and eventsProvide exemplary customer service to all internal and external clientsCommunicate with Associate Director on the progress of strategies and ensure tactics are clear to all team members and campus partnersMaintain university keys during Summer for University Housing and document registrations and housing assignments in accordance with university policyPerform other site- and position-specific functions as assigned

Required Skills

• Significant administrative and leadership experience in conference management, marketing, and business development
• Detail- and deadline-oriented with the ability to think creatively and work on multiple projects simultaneously
• Understanding of sound institutional financial practices and demonstrated responsibility for the fiscal and operational success of such programs
• Excellent oral, written, and interpersonal communication
• Support the University's Mission and Values in their role

Required Experience

• Bachelor's degree in Event Management or related field
• A minimum of 2-3 years of experience in events management or related field

Ideal Candidate Qualifications: The ideal candidate's qualifications include:

• 2-3 years of experience with summer camps and/or conferences
• Certified Meeting Professional (CMP) and/or Certified Special Events Professional (CSEP)
• Experience promoting and managing conferences and/or special events at an institution of higher learning

Salary Grade: 5

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