Assistant Project Manager - Multifamily Construction Renovation
Fairfield Residential

Assistant Project Manager - Multifamily Construction Renovation

We are searching for an Assistant Project Manager to join our construction management team. Based in the Mid-Atlantic region (MD, DC or VA) this position will assist the Construction Project Manager and Sr. Project Manager to oversee the renovation activities for the properties within the Mid Atlantic region. This is a full-time position. We are looking for candidates with at least 3 years of experience in multifamily renovation and large capital projects.

At Fairfield, we are proud to be a leader in the multifamily housing industry. We are passionate about creating exceptional and luxurious apartment living. Among the most experienced multifamily companies, Fairfield has developed and acquired over 1000 communities since 1985. We are an award-winning company that proudly employs nearly 1,300 associates who are dedicated to serving our customers at our apartment communities located in over 30 markets nationwide.

We have a great opportunity for you to work side by side with our passionate, bright and highly experienced professionals in the Multifamily Housing industry.

Must have experience:

• Overseeing multiple projects on one or multiple properties

• Interior and/or exterior renovations

• Overseeing multiple subcontractor trades and coordinate suppliers and deliveries

• Managing interiors and capital projects schedules

• Quality control for ongoing and completed trades work

• This position is anticipated to be a training position for a future Project Manager position.

Must have Skills, Knowledge and Abilities:

• Proficient in MS Word, Excel, and MS Project

Education/Certificates:

• College Degree or Equivalent (not required but proffered)
• High School Diploma
• Certified in First Aid and CPR (not required, but preferred)
• OSHA Certifications (not required, but preferred)

Essential Duties:

DUE DILIGENCE Essential Steps Assist Project Manager with due diligence prep, contractor lists, follow up Assist Project Manager the day of due diligence procedures, assistance on site Assist Project Manager with the follow up on contractor proposals and DD items requiring additional research Take control of contractor management, assemble and implement the schedule, and direct their due diligence efforts while on the property.

Tools, Forms, Skills Contractor Invitation Form Assist Project Manager to measure unit floor plans Attend interior unit walk thru with vendors for interior renovation pricing Assist Project Manager to obtain accurate interior renovation bids and Supplier Rapid Order Forms-HD Supply and GE to match preliminary interior renovation scope of work Become familiar with Third Party Reports

• Property Condition Report or Property Condition Assessment
• Structural Review & ADA
• Phase 1 Environmental

PRECLOSING (ONCE PURCHASE IS ASSURED) AND CLOSING TO KICKOFF Essential Steps 45-days prior to closing assist Project Manager with action plans for interior renovation mock up units, club house renovation, models, units, etc. requiring design specs. Assist Project Manager with the development of interiors spec book, prelim ready for kickoff meeting with alternates for upgrade finishes and/or cost savings. Initiate bid scopes of work and draft contract scopes/requests Become familiar with any immediate needs requirements (to be confirmed upon closing) Assist Project Manager with any pre-construction meeting (following closing, coordinate contractor pre-construction meetings prior to any major construction scope start) Work with and direct the project superintendent to complete interior renovation mockup unit/s (complete within 30 days of closing) and scheduling Become familiar with the insurance and licensing requirements and assure these templates are provided to all bidders and prospective contractors. Use the Weekly Field Agenda template to formulate the weekly reporting platform.

Tools, Forms, Procedures, Skills Closing Budget Interiors Spec Book HD Supply ROF GE ROF Insurance Samples Purchase Orders-execution, monitor, commitment Weekly Field Agenda As-built Unit Renovation Schedules Interior Unit Checklist Sales Folder Bid Forms (Bid Scope, Bid Wash)

POST CLOSING AND PROJECT START Platform B vs. Platform A Type Projects-differences, responsibilities, and the Assistant Project Manager Role in each. Essential Steps Major projects bid scope development, bid out, and commit, scopes can start prior to closing Unit redev bid out and commitments, coordination with and assistance by the Assistant Project Manager

• Coordinate and direct the project superintendent on pre-walk/pre-inspect prospective redev units at least two weeks prior to start of unit construction and complete pre walk unit checklist.
• Coordinate with superintendent so that pre-walked units are shown on unit status with projected completion for pre-leasing
• Direct and coordinate with superintendent on all aspects of unit renovation and turn over to Ops.

Become familiar with contracts as they are written and executed. Draft contracts, purchase orders, and similar commitments for review and approval by the Project Manager. Monitor the commitment log for status and execution. Become familiar with cost projections for interiors and draft cost projections for review and approval by the Project Manager.

Tools, Forms, Procedures, Skills Bid procedures with bid scopes, pre-bid meetings, and bid wash worksheet Weekly Reports Forms (Weekly Agenda and Unit Status Reports) Unit Availability, Yardi Commitment log. Contractor Insurance Compliance PCOR Property Condition Report Structural-Property Report & ADA IPN Checklist Unit acceptance forms Sales Folder Warranty Form Contracts, Forms and Project Specific Scopes DuraTru and Shaw warranties CFG Faucets Program Time Management Techniques Redev Photo Library

ASSISTANT PROJECT MANAGEMENT DURING REDEVELOPMENT Essential Steps Cost report reconciliation and update (monthly)

• Job cost detail report-NA's
• Commitment ledger

One on one, in person monthly meeting with Project Manager and Asset Manager to review cost report, budget, schedule (may be scheduled quarterly for remote projects) Submit for review of the project manager close out commitments as projects are completed (no hidden savings) Update cost projections at project milestones, at least quarterly (be prepared for spec changes as property or demographics change). Review with Project Manager

Tools, Forms, Procedures, Skills Job Cost detail report Commitment ledger Budget Status Report Sales Folder

CLOSE OUT, MONITORING CONTINUING COSTS (PROPERTY CONTINUING SUPPORT) Essential Steps-work with the Project Manager on the following: Close out commitments-final All significant project documents upload to SharePoint Final As Built worksheet Final Unit Status report Final meeting with Asset Manager to discuss closeout, continuing Ops support, items not completed with the Construction Management budget Upload all pertinent and close out documents to the SharePoint Sales Folder

OTHER RESPONSIBILITIES Construction Management Agreements (CMA) Insurance App, Emergency Services Assistance, Rebuild Property Capital Projects and Construction Management Assistance

Why consider us?

• Competitive Salary and Benefits Package.
• Careers are made at Fairfield- We are committed to developing our staff through our robust in-person, online and social training. Promotions from within are encouraged.
• Environmentally Aware- Fairfield leads the industry through our Living Green Program and our LEED Certified communities.
• Award Winning- Fairfield is recognized for our customer service, training and professionalism.
• Cutting Edge Technology- Fairfield utilizes innovative property leasing and accounting software that maximizes productivity.

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