ATSU - Administrative Assistant, Alumni Relations/Advancement
A.T. Still University

ATSU - Administrative Assistant, Alumni Relations/Advancement

Job Category: Administrative/Clerical
Requisition Number: ATSUA002767
Full Time
Mesa, AZ 85206, USAMesa, AZ 85206, USA


Job Details
Description

A.T. Still University (ATSU) is seeking a full-time non-exempt administrative assistant on the Mesa, Arizona campus. This position provides administrative support to university advancement, development, and alumni departments.

Duties & Responsibilities:

• Manage all administrative facets of the University Advancement and Alumni Relations budgets.
• Support university advancement, development, and alumni departments.
• Provide support for special projects as directed.
• General Arizona campus office management.
• Budget management: Real-time tracking of charges, variance reports, drafts, purchase orders, and invoice payments.
• Event support: Budget oversight, data entry into a budget spreadsheet, and organizing all documentation in shared folders.
• Administrative support/organization of the Women for ATSU program.
• Room bookings on the Arizona campus.
• Reporting and Database management for university advancement CRM software.
• Reports: Corporate cards, Purchase Orders, Check requests, Monthly Budget Variance, Monthly Budget Comparison, Google Analytics.
• Reports in Chrome River: Travel reimbursement and employee reimbursement reports.
• Monitor/stock office supplies.
• Special projects and other duties as assigned.

Education & Experience:

• High school diploma or equivalent plus two years of college.
• One to two years of experience with bookkeeping and budgeting in a higher education setting preferred.
• Advanced technical skills with Google Suite, Microsoft Suite (Excel, Word, PowerPoint), and CRM tools, specifically Anthology Suite and Encompass.
• Familiarity with AI.
• Knowledge of travel-related software and expenses.
• Superior organization skills.
• Experience with event planning.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

Qualifications

Skills
Required Positive Attitude Intermediate

Self-Motivation Intermediate

Excel Advanced

Organization Strategies Advanced



Behaviors

:

Motivations

:

Education
Required
High School or better.

Preferred
Associates or better.

Experience

Preferred 1-2 years: Bookkeeping and budgeting



Licenses & Certifications



To apply, visit https://recruiting2.ultipro.com/ATS1000ATSU/JobBoard/3cecd56d-0475-4bd9-8534-c2eb468057dd/OpportunityDetail?opportunityId=decc8f17-c749-4d85-b63c-35cab21d186b








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