Director of Planning and Construction
Billings Clinic

Billings Clinic is looking for someone with Project Manager experience as well as quality and product standards, space, furniture, and art program planning.

This position is responsible for managing a team of individuals in coordinating, and directing all activities related to new and remodel projects within Billings Clinic main campus and remote locations. Will be responsible for all phases of the project delivery process from advanced planning, design budgeting, bidding, construction and occupancy. This position will maintain budget and timelines related to the project. This position will oversee all safety and regulatory compliances related to the project. This position will coach, train, mentor, conduct performance reviews, and take corrective action as appropriate.

Administration:

• Staff development-Responsible to evaluate candidates and hire tor project management and other staff positions in Project Management. Shall mentor, train and coach staff as necessary to improve job performance
• Monitor and review monthly status reports on project schedules, progress reports, procurement of Owner items, updates, issues and status reports to Vice President of Facilities.
• Shall prepare monthly reports on cost, schedules, issues and reviews with Vice President of Facilities on all active projects
• Shall conduct annual performance reviews of Project Management staff and discuss with Vice President of Facilities.
• Ensures historical database of cost, plans, records, reports, as-builts, project documents and other archived materials relating to electronic filing facility systems are complet

Project Delivery & Procurement

• Advanced planning and predesign activities in identifying, evaluating, and recommending potential building sites for new facility and existing building space. Assist in developing business plan and space program for new project. Develop concept budgets based on historical data
• Participates into the selection of engineers, architects, consultants, contractors, equipment suppliers, and vendors for projects. • Leads the selection process as necessary to keep project on schedule.
• Ensures project is coordinated and collaborated with department(s) facility design and construction teams
• Reviews and approves contract agreements with Architects, Engineers, Consultants, Contractors, major medical equipment and owner furnished items.
• Reviews, monitors and ensure project close out is timely and occupancy occurs smoothly
• Leads effort in coordinating and collaborating with Information and Technology needs and staff for Medical Equipment.

Budget & Cost Management

• Leads and provide coaching in the development of comprehensive project budgets, design, engineering, consultants, construction, owner furnished items and medical equipment. Project budgets as it relates to use, remodel, design, construction, expansion, and acquisition of current and future system facilities and real property assets. Review and monitor project costs and ensuring budget conformance and taking corrective action as appropriate.
• Reviews and approves payment applications, work directives, change orders, and related contract documents for final approval by Vice President of Facilities.

Quality Control / Assurance

• Leads efforts to improve quality and outcomes on project delivery through continuous improvement, evidence-based design, best practice and other proactive processes.
• Conducts periodic audit of onsite quality control, work being put in place, and ICRA during construction.

Planning & Scheduling

• Responsible for early involvement of planning and evaluations of new projects.
• Ensure proper scheduling is utilized on projects, periodically review project schedules, and discuss corrective action required. • Update Vice President of Facilities on any major deviations to schedule.

General:

• Depending on departmental workload, this position may also project manage.

• Supports and models behaviors consistent with Billings Clinic's mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.

• Performs all other duties as assigned or as needed to meet the needs of the department/organization.

Knowledge of, skills & abilities:

• Computer programs and systems relating to design, engineering and construction management to include budgeting and scheduling

• Diverse facility planning

• Building and healthcare codes- Federal, State and Local

• Leadership theories and principles

• Fiscal management including budget development, monitoring and take corrective action

• Contract law as it relates to design and construction contracts

• Safety and hazardous materials guidelines and precautions

• Issues management and decision-making processes

• Engineering practices and principles

• Quality programs, continuous improvement principles and theories

• Request for proposals and bidding process and selecting firms

• Understanding of medical equipment and needs for project

Skills in:

• Professional communication skills, both verbal and written

• Microsoft Office Programs (i.e., Windows, Outlook, Word, Excel, Project, etc.)

• Design and construction project development and management

• Cost/benefit analysis

• Developing and presenting materials to a diverse group of audiences

• Development and implementation of quality programs

• Delegation and conflict resolution

• Advanced analytical and critical thinking to assist with problem avoidance and resolution

• Data analysis

• Train, coach and mentoring staff as necessary

• Inspection and observation of work in progress

• Development and managing contracts and purchase orders

• Quality and continuous improvement processes

• Ability to plan and schedule projects

Ability to:

• Communicate clearly and effectively, both verbal and written

• Establish and maintain collaborative relationships

• Coordinate multiple projects simultaneously with competing priorities

• Maintain flexibility to adapt to a variety of workload assignments

• Interpret policies, procedures, and regulatory requirements; identify non-compliance and take appropriate action

• Work with diverse groups of internal and external agencies, vendors, and staff

• Work independently with minimal supervision

• Utilize independent judgment, make appropriate decisions, and delegate work appropriately

Complexity & Difficulty:

• Managing multiple personnel and skills

• Decisions regarding budgeting, fiscal control, design and construction development impact the financial viability of Billings Clinic

• Must ensure adherence to governmental or regulatory requirements and standards which will impact the design, operation and have financial consequences

• Ability to problem solve and drive positive outcomes

Minimum Qualifications:

Education

• 4 Year / Bachelors Degree in construction field such as engineering, architecture or construction technology.

Years Of Experience

• Minimum fifteen years of design and construction related experience in Healthcare.

Other Minimum Qualifications

• Ability to train, coach and mentor staff

• Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered

Working Conditions

• Work is performed in a variety of settings, including normal office environment and construction sites with outdoor exposure.

• Requires ability to travel to construction sites both on the main Billings Clinic campus and to remote and branch locations.

• Duties associated with construction activities and site review will require climbing, stooping, bending, and extended periods of walking or standing on uneven terrain.