Executive Assistant
Beacon Hill Staffing Group, LLC

New York, New York


Our client, a growing media start-up, is seeking a Temporary-To-Permanent Executive Assistant to support their Co-Founder. Hours are 9am-6pm with flexibility needed to be accessible after hours and on the weekends. Pay rate is up to 38/hr, DOE.

Responsibilities:

  • Manage and organize calendars for the co-founders, who have frequent travel
  • Review schedules daily and ensure that executives are aware of any materials they need to prepare for upcoming meetings, and support with the preparation of these materials as necessary
  • Plan and coordinate all business travel, including booking flights & hotels
  • Manage logistics for meetings led by co-founders including organizing agendas, booking meeting rooms, preparing written materials, managing catering, and playing "calendar Tetris" with the team
  • Ensure effective flow of meetings; conference rooms organized, video conference setup tested, confirm meetings in advance
  • Facilitate internal communications, and serve as the point of contact for both internal and external requests/questions
  • Understand the needs of each key person on the team, to help the cofounders support them well, and assist with employee recognition for accomplishments and milestones
  • Handle special assignments that arise, such as research on strategic topics, or event planning for company off-sites and social events
  • General administrative duties

Qualifications:

  • 3+ years administrative support for C-level executives or comparable experience
  • A strong work ethic and commitment to excellence
  • Ability to anticipate tasks that need to be taken without waiting for instruction
  • Ability to organize, prioritize, and multi-task
  • Ability to take initiative and act independently
  • Exhibit good judgment, discretion, strong interpersonal skills, and attention to detail
  • Proficiency in MS Word, Excel, PowerPoint, Outlook, and G-suite Office Products

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)



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