Executive Assistant / Office Manager
ADP

ADP is hiring an Executive Assistant & Office Manager to support our NYC team.

In this role, you will serve as WorkMarket's Executive Assistant & Office Manager. This role is three - fold, you're a jack of all trades! Everyday brings something new here at WorkMarket, an ADP Company.

You will provide the first impression for employees, clients, visitors and candidates (you'll be the "face" of WorkMarket!).

• Greet employees, visitors, clients, vendors and candidates in a friendly professional manner at our front desk reception area
• Manage conference room calendars and assist in scheduling meetings
• Answer the main phone line and direct calls appropriately
• Maintain office common areas in an organized, neat fashion
• Responsible for receiving and coordinating mail and packages

Office & Facilities Management- you are our go-to person!

• Maintain inventory and organization of office supplies, snacks, beverages, etc.
• Assist with organization wide events, such as training seminars, luncheons, or special events
• Assist in new hire workspace set-up with leaders
• Assist with special projects and work overflow as needed
• Work with ADP Facilities to coordinate building access and various work that needs to be done

Executive Assistance is part of your day to day, you'll be the go-to resources to help:

• Provide administrative executive support to our Senior Leadership team, specifically supporting our Senior VP/General Manager
• Maintain schedules and calendar
• Coordinate meetings as well as travel plans for leaders
• Submit expense reports in a timely fashion

To thrive in this role, you have a way with people that builds rapport, establishes trust, and shines with professionalism. Over the phone and in writing, your communication style is clear and easy for our team to understand and take action on. Pace should not scare you. We also have a healthy dose of fun. Not only can you find a career here but friendships that last in a company that values inclusion.

A little about ADP: We are a global leader in human resources technology, offering the latest AI and machine learning-enhanced payroll, tax, human resources, benefits, and much more. We believe our people make all the difference in cultivating an inclusive, down-to-earth culture that welcomes ideas, encourages innovation, and values belonging. We've received recognition as a global Best Places to Work and a recipient of many prestigious awards for diversity, equity, and inclusion, including a DiversityInc® Top 50 Company, Best CEO and company for women, LGBTQ+, multicultural talent, and more. As part of our deep DEI commitment, our CEO has joined the OneTen coalition to create one million jobs for Black Americans within ten years. Learn more about DEI at ADP on our YouTube channel: http://adp.careers/DEI_Videos

Ready to #MakeYourMark? Apply now!

Qualifications:

• 4+ years of experience in operations management or administrative support
• High school diploma required; Bachelor's degree is a plus
• Comfortable working knowledge of Outlook email & calendar
• Highly organized and detailed with the ability to juggle multiple functions and tasks while managing your work time efficiently
• Ability to communicate with all levels of employees and guests in a professional manner