Faculty Appointments Specialist - Hybrid
Wellesley College

Wellesley, Massachusetts

This job has expired.

At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!

When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).

Job Posting Title
Faculty Appointments Specialist - Hybrid

Job Description Summary
Admin Non-Exempt

Job Description
Working under the direction of the Assistant Provost for Faculty Appointments and Governance, this position provides operational support for the Provost's Office's administration of faculty appointments, and supports the College's Committee on Faculty Appointments and Advisory Committee on Merit. This position is scheduled to work the 9-month academic year at 25 hours a week. A hybrid work schedule is available with 3 days in the office and two days working remotely.

Primary Position Responsibilities

  • Assist in preparation and organization of materials for Committee on Faculty Appointments (weekly meetings during academic year, chaired by the Provost and staffed by the Assistant Provost for Faculty Appointments and Governance), including retrieving materials from faculty files and verifying that committee has all necessary material available. If requested, attend and take minutes during meetings.
  • Assist with other annual CFA-related projects: administration of sabbatical and professional development leave application process, provision of materials to external evaluators for tenure and promotion cases and redaction of evaluations, preparation of R&P committee vacancies for committee's review, publication of fall and spring lists of faculty under review, preparation of materials for Board of Trustees, verification of annual conversations, coordinating meetings with other committees or groups, and other projects as assigned. Identify opportunities for process improvements and assist with the implementation of those improvements.
  • Independently manage all Workday-related appointments functions and reporting. Serve as an expert in Workday's academic appointments functionality, liaising with Library and Technology Services (LTS) to manage leave and appointments-related Workday testing, process changes and twice-annual updates.
  • Independently manage electronic faculty appointment files in Docuware, with responsibility for ensuring that faculty files contain all relevant information from CFA and Merit Committee processes.
  • Assist electronic maintenance of faculty sabbatical leave eligibility records and prepare annual eligibility reports for department chairs.
  • Work with LTS to arrange access to the student evaluation questionnaire (LERs and SEQs) for chairs, applicable faculty committee members, and Provost's Office; manage legislated exclusions. Collaborate with Registrar's office and LTS on LER-related issues and needs.
  • Receive and process unsolicited letters regarding faculty.
  • Staff Advisory Committee on Merit (meetings in spring semester), including scheduling and attending meetings, processing candidates' materials, organizing materials for committee's use, and assisting in preparation of candidates' annual salary letters.
  • Work with LTS team and Faculty Information Specialist on Workday business process improvements around academic appointments and leaves, and other Workday projects as needed.
Performance Profile
  • Tracks recurring annual projects and meets deadlines, completing projects accurately and with minimal supervision.
  • Understands merit and faculty appointments-related policies and processes, assisting faculty in navigating the logistical aspects of those processes and identifying matters that should be referred to others.
  • Shares correspondence and information with the CFA, Merit Committee, R&P committees and faculty appropriately, respecting the confidentiality requirements of the CFA and Merit Committee.
  • Works effectively with colleagues within and beyond the Provost's Office and contributes to special projects as needed.
Education Required
  • Bachelor's degree or equivalent experience.
Experience Required
  • Three to five years of experience in a role requiring high-level communication and interpersonal skills, as well as advanced use of technology (Workday or similar Human Capital Management system experience preferred), with a record of completing complex projects independently and with a high level of accuracy. Higher education experience preferred.
Skills and Abilities Required
  • Ability to handle confidential material with discretion and apply good judgment in sensitive situations.
  • High level of attention to detail and strong oral and written communication skills.
  • Ability to balance multiple priorities and deadlines.
  • Ability to adapt to changing requirements as technology and business processes evolve, and to productively contribute expertise and suggestions during process changes.
  • Ability to work independently, as well as collaboratively as part of a team.
  • Ability to work effectively in a culturally diverse environment.
Company Description
Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.
  • Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.
  • Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
  • Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
  • Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
  • Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
  • Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, free onsite and virtual fitness classes and access to cultural and leisure activities throughout metro-Boston.
  • Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
  • Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
  • Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Worker Sub-Type

Time Type
Part time

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum . Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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