Finance Systems and Compliance Coordinator
Waubonsee Community College

Finance Systems and Compliance Coordinator

Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here - join us today!

Sugar Grove Campus
Full-time Support Staff

Hybrid Option: Yes

Waubonsee Community College promotes diversity in faculty, staff, and student recruitment and is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success.

The Finance Systems and Compliance Coordinator reports to the Assistant Vice President of Finance. This position is responsible for project management for the Finance Department, prioritizing potential projects and seeking out opportunities for process improvement. This role also administers the finance information system database and related systems, performs internal audit functions, and provides the assistance to users for a variety of finance processes. The Finance Systems and Compliance Coordinator is responsible for the research, review, and recommendation of a course of action to meet compliance requirements and best practices for financial functions and balancing competing demands of these requirements.

Responsibilities
Serve as the finance system administrator. Decide when to do system upgrades, configuration, and appropriate levels of security and access to maintain proper internal controls and protect sensitive information. Assist Finance staff in building, maintaining, and operating the finance information systems database and all peripheral systems that integrate with the finance software.

Collaborate with Information Technology (IT) as a liaison between Finance and IT. Request system changes and reports from IT for the finance functions.

Supervise finance information systems functions, including but not limited to granting user access, implementing upgrades and functionality within finance information systems and reporting.

Serve as an integral part of the college's projects, software, and cross-functional teams. Collaborate with them to offer guidance that shapes their thinking and helps reach a consensus regarding the most appropriate solutions related to meeting business goals and compliance objectives. Represent the needs and impacts of the finance functions and communicate relevant activities to the Finance department.

Serve as the project manager for finance related projects, evaluating impacts, external requirements, and achievable objectives to prioritize these projects.

Monitor processing and maintenance of compliance of the Automatic Clearing House (ACH). Assist Information Technology in financial compliance with Payment Card Industry (PCI) standards in all formats including special regulations for online transactions.

Monitor financial compliance with federal and state regulations, including administrative rules associated with receipt of federal and state funding. Stay up to date on new and changed regulations and practices to prevent financial fraud, and make recommendations on how to meet requirements, and change processes as necessary.

Serve as an internal audit function for federal and state financial compliance and for financial transactions at the college. Monitor general ledger postings for budgetary compliance and data integrity.

Verify, approve, and coordinate updates of finance related procedures and documentation.

Independently direct college employees on how to meet State of Illinois document retention regulations. Coordinate the submission of the college's Records Disposal Certificate to the Illinois Local Records Commission and monitor its approval. Approve requests from across the college to move physical records to storage.

Generate and prepare data as necessary to inform decision-making and investigate issues.

Assist end users with questions and resolve issues in using finance systems and processes.

Perform other duties as assigned.

Qualifications

Bachelor's degree required.

Three years' related experience required, preferably in a higher education setting.

Excellent Microsoft Office skills, including advanced Excel skills required.

Advanced experience with Banner or other Enterprise Resource Planning (ERP) programs and writing Structured Query Language (SQL) select statements strongly preferred.

Familiarity with accounting policies and procedures required.

Project management experience required.

Advanced analytical and problem-solving skills required.

Consultative skills preferred.

Supervisory experience preferred.

Excellent oral and written communication, organizational skills, and attention to detail.

Ability to process sensitive data and maintain confidentiality.

Please attach the following documents when applying:

Cover Letter-Yes

Resume-Yes

References-Yes (Can be provided at interview)

Transcripts-Yes (Can be provided at interview)

Position Details
req1716
Grant Funded: No
Minimum Starting Rate: 68,308
Compensation Type: Salaried
Work Schedule: M-F 8 a.m. - 4:30 p.m.
Work Hours: 40
Testing: No
Targeted Hire Date: 4/1/2024
Special Instructions: Can provide transcripts at interview stage.

EOE, including disability and veteran

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