Front Office Administrative Assistant
Roth Staffing Companies

Ultimate Staffing is seeking a highly professional and personable Front Office Assistant to join a renowned private school recognized as one of the top elementary programs in Orange County!

As the first point of contact for students, parents, and visitors, the Front Office Assistant plays a critical role in providing exceptional customer service and ensuring the smooth operation of the school's administrative functions.

**We are ONLY seeking candidates who can start Full-Time IMMEDIATELY (we will NOT accept any applicants who require a 2-week notice).**

Location: Fully onsite in Lake Forest, CA 92630

Job Type: Temp-To-Hire (will transition to permanent employment upon completion of hours)

Schedule: FULL-TIME (8AM - 5PM), Mon-Fri

Essential Responsibilities:

• Greet and welcome visitors, students, and parents with a friendly and professional attitude.
• Manage the front desk area, ensuring it is neat, organized, and represents the school's high standards.
• Answer and direct incoming calls, emails, and inquiries promptly and courteously.
• Provide accurate information to visitors and callers regarding school policies, programs, events, and procedures.
• Assist with student registration, enrollment, and scheduling processes, ensuring all necessary forms and documents are completed accurately and efficiently.
• Coordinate school calendars, schedules, and events, including arranging meetings, conferences, and appointments for school staff, teachers, and administrators.
• Collaborate with teachers and staff to support daily operations, including distributing messages, materials, and supplies as needed.
• Assist with maintaining student records and ensuring confidentiality and data protection.
• Manage incoming and outgoing mail, packages, and deliveries.
• Assist with general administrative tasks, such as filing, photocopying, and maintaining office supplies inventory.
• Provide support during emergency situations, including following school safety protocols and assisting with evacuation procedures.
• Foster a positive and inclusive atmosphere, ensuring a welcoming environment for students, parents, and staff.
• Demonstrate a commitment to ongoing professional development and staying up-to-date with school policies, programs, and initiatives.

Qualifications:

• A strong ability to MULTI-TASK in a fast paced environment.
• Proven track record of completing high volume demands of tasks and projects.
• High school diploma or equivalent; additional education or training in customer service, office administration, or a related field is a PLUS!
• Previous experience in a receptionist or front desk role, preferably in an educational or similar professional setting.
• Proficiency in using computer applications, including Google Suite (Gmail and Google Docs).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

This job has expired.