Incoming Student Coordinator
University of South Carolina

Logo:

Posting Number:

STA00361PO24

Job Family:

Enrollment Management

Job Function:

Student Services

USC Market Title:

Student Services Program Coordinator

Link to USC Market Title:

https://uscjobs.sc.edu/titles/132675

Job Level:

P1 - Professional

Business Title (Internal Title):

Incoming Student Coordinator

Campus:

Columbia

Work County:

Richland

College/Division:

Division of Academic Affairs and Provost

Department:

PROV Global Carolina

State Pay Band:

5

Approved Starting Salary:

$41,258

Advertised Salary Range:

$41,258-$61,887

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Standard working schedule: 8:30am - 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Administrative

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

The Incoming Student Coordinator is a significant position within the International Student and Scholar Support department as one of USC's initial contacts for prospective and newly admitted international students. This position assists with students' visa processing for entry to the U.S. and enrollment at the University and enters information into Federal databases to meet specific reporting requirements. Therefore, this role necessitates efficiency and extensive organizational and communication skills as well as U.S. legal permanent residency or U.S. citizenship to operate in Federal immigration databases.

Minimum Qualifications:

Masters degree in Student Services or related field, or bachelor's degree and 2 years related experience. This position requires access to U.S. Department of Homeland Security databases, which necessitates this employee to either be a U.S. legal permanent resident or U.S. citizen. Proficient in Microsoft Excel and database management software.

Preferred Qualifications:

Experience with Banner, Ellucian software, and SEVIS databases. Strong communication skills (listening, speaking, writing) and problem-solving abilities to work with diverse faculty/staff clientele and diverse international student population of a predominantly non-native English-speaking population. Fluency in Microsoft Word and Outlook, with a strong working knowledge of Excel.

Knowledge/Skills/Abilities:

Strong word processing skills; the ability to coordinate and prioritize competing tasks; the ability to establish and maintain effective working relations with the general public and to work as a team member. The ability to deal effectively with the public in handling inquiries and the ability to communicate effectively with a culturally diverse clientele is critical.

Job Duty:

Initiates contact with newly admitted international students. Outlines the immigration process particular to their status and academic program. Issues and directs accurate and relevant communication with admitted students. Provides comprehensive support for student requests. Manages the timely flow of required immigration documentation necessary to ensure a complete record for visa processing.

Essential Function:

Yes

Percentage of Time:

25

Job Duty:

Communicates and collaborates with campus academic departments and offices (such as English Programs for Internationals, the International Accelerator Program, Undergraduate Admissions, and the Graduate School) as well as with government agencies, including U.S. Immigration & Customs Enforcement, U.S. Department of Homeland Security, and the U.S. Department of State, to provide support for the incoming international student population.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Participates as needed in all other office activities, programming, and administrative support as assigned.

Essential Function:

Yes

Percentage of Time:

5

Job Duty:

Reviews documents of prospective and newly admitted international students in accordance with Federal laws; reconciles international student registration records with Banner, the University's student information database; maintains and updates electronic records within the SEVIS database for incoming international students.

Essential Function:

Yes

Percentage of Time:

25

Job Duty:

Serves as Designated School Official (DSO) and Alternate Responsible Officer (ARO) to issue immigration documents. Enters data into the SEVIS database for the Student and Exchange Visitor Program and issues immigration documents for incoming and continuing students and affiliates in F-1 and/or J-1 visa status; assists with verifying lawful presence of non-citizen students using the U.S. Department of Homeland Security's SAVE database in compliance with South Carolina law. Maintains accurate student information within the ISSS database.

Essential Function:

Yes

Percentage of Time:

30

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Job Open Date:

05/03/2024

Job Close Date:

06/16/2024

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by June 16, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.Quicklink for Posting:

https://uscjobs.sc.edu/postings/167808

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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