Legal Billing Assistant - Hybrid
Veolia North America

Company Description

About Veolia North America

A subsidiary of Veolia group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has more than 10,000 employees working at more than 350 locations across the continent. Please visit our website www.veolianorthamerica.com.

Job Description

BENEFITS

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

Hybrid schedule consists of minimum of three (3) days in the office, either in Paramus, NJ or Boston, MA.

Position Purpose:

The Legal Billing Assistant function is to work closely with in-house attorneys, paralegals, and finance staff to ensure the billing process is performed in a timely and accurate manner. The Legal Billing Assistant will also perform administrative tasks to support the legal team.

Primary Duties/Responsibilities:

• Billing process is performed in a timely and accurate manner.
• Open balances are resolved.
• Costs remain within requisite budgets, which will involve coordinating budget information with accounting and finance professionals across multiple business units.
• Monthly accruals are prepared accurately.
• Rate sheets are approved timely.
• External auditors receive the necessary support on Legal Department accounting matters.
• Perform other tasks as directed by Senior Director, Legal Operations.
• Communicating with outside legal firms for all billing enquiries.
• Perform administrative work for Veolia North America legal team including but not limited to paper and electronic records management, archiving through Iron Mountain (training to be provided).
• Assist with scheduling of meetings for members of the VNA Legal Department.
• Process invoices and payment requests.
• Perform administrative work for Veolia North America legal team including but not limited to paper and electronic records management.
• Archiving through Iron Mountain (training to be provided).
• Assist with scheduling of meetings for members of the VNA Legal Department.
• Process invoices and payment requests.
• Perform other administrative tasks.

Qualifications

Education/Experience/Background:

• A minimum of an Associate Degree or College Degree in Business Administration, accounting or relevant field.
• Minimum of 5 years professional experience with a 3 years of billing experience required, preferably in the legal field.

Knowledge/Skills/Abilities:

• Knowledge of electronic billing platforms is required, especially experience with Thomson Reuters Legal Tracker, CounselLink.
• Ability to produce and understand data analytics, a plus.
• Ability to maintain confidentiality.
• Excellent organizational skills.
• Ability to pay attention to details.
• Excellent communication skills, both written and verbal.
• Knowledgeable and proficient with the Microsoft Office Package; specifically, Word and Excel, as well as Google Workspace (Google Docs and Sheets).
• Ability to work independently, under pressure, and meet deadlines.
• Ability to make decisions using sound judgment and discretion.
• Ability to interface effectively with all levels of management.
• Ability to prioritize multiple work assignments.
• Ability to contribute to the Legal Department as a team player.

Required Certification/Licenses/Training:

• CounselLink, Onit, CaseTrack

Physical Requirements:

Job responsibilities will require an individual in this role to travel periodically to coordinate work, projects and to develop working relationships with colleagues throughout the organization.

Additional Information

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.