New York State Grants and Scholarships Coordinator
Binghamton University, State University of New York

Category:: Professional
Subscribe::
Department:: Financial Aid and Student Records
Locations:: Binghamton, NY
Posted:: Feb 16, 2024
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 09708
Position ID:: 172733

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

The successful candidate will assist the Associate Director for New York State Aid Operations with overseeing the processes and procedures of awarding and distributing New York State Aid. The Scholarships Coordinator will work closely with the organization in charge of the New York State Aid, the Higher Education Services Corporation (HESC). They will coordinate the day-to-day operational, programmatic, and administrative responsibilities associated with the HESC awards.

• Responsible for oversight and processing of all New York State Financial Aid and Scholarships, including TAP, Excelsior, STEM, and others.
• Responsible for compliance with State aid regulations specific to NYS aid grants and scholarships.
• Work in conjunction with Academic Advising and Faculty Advisors to interpret aid regulations and advise students and families appropriately.
• Responsible for outreach to students and families to create an understanding of NYS aid regulations and communications when students are at risk of losing eligibility.
• Responsible for system testing of all functions related to NYS aid processing and certification - work with Information Technology Services, the SICAS Center, and the Higher Education Services Corporation to test new functionality as it is made available and adapt to Binghamton University business as appropriate.
• Coordinate staff training in topics related to NYS aid.
• Coordinate with the Associate Director for NYS Aid Operations to create and maintain a NYS aid production schedule, detailing the timeline and communication stream for all businesses related to NYS aid processing and certification.
• Develop yearly aid for part-time student plan, and timely year-end summary. Develop and maintain APTS procedures for awarding, certification, and disbursement of funds.
• Develop a general understanding of Federal Financial Aid regulations to assist staff in understanding how Federal and NYS aid interact as an entire financial aid package.
• Actively participate in Financial Aid Counselors meetings by bringing forth questions to discuss examples of best practices and issues as they arise.
• Assist with planning, coordinating, and participating in various community and institutional financial aid events. Participation in Open Houses, Orientation, and community outreach events is expected.
• Actively assist students/families in person, on the phone and via email.

Requirements:

• Bachelor's degree
• Experience making administrative decisions and judgements, organizing resources and establishing priorities
• Strong working knowledge of data management programs like Excel
• Proven advocate for students who are from diverse backgrounds, effectively counsel and advise students and their families
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community and team environment
• Ability to work independently, manage several projects and priorities, and meet deadlines

Preferred:

• Knowledge of the Higher Education Services Corporation
• Base knowledge in campus management systems like Banner
• Two years of experience serving diverse student populations, specifically in financial aid, academic advising, or a registrar environment

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=172733

Deadline for Internal Applicants: March 4, 2024

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.