Office Coordinator
Salve Regina University

Category:: Education
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Department:: Social Work and General Departmental
Locations:: Newport, RI
Posted:: Jun 27, 2022
Closes:: Open Until Filled
Type:: Full-time
Position ID:: 149518

About Salve Regina University:

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

Job Description:

BASIC FUNCTION:

To provide administrative support to the department of social work and other department chairs as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Department of Social Work:

• Support department with service learning and field internships, assist with compiling stats for year-end assessment, maintain department and student files, and assist with accreditation requirements.
• Editing and updating of all forms. Graphic design and creation of brochures, cards and posters.
• Attend department meetings and record minutes. Coordinate with National Association of Social Workers for annual trainings for faculty and community providers and coordinate CEUs.

Department Chairs as Assigned:

• Assist assigned department chairs with scheduling meetings, reserving rooms and arranging events.
• Assist assigned department chairs with purchasing supplies and managing budgets.
• Carry out activities and provide support to assigned department chairs upon request, including creation of forms, promotional materials and collaborations with various offices on campus.
• Assist department chairs with other duties as assigned by Dean of Undergraduate Studies.

OTHER DUTIES AND RESPONSIBILITIES:

• Receptionist for the building, assisting faculty members, students, staff and visitors.
• Assign and maintain faculty mailboxes as well as accept and distribute mail and packages for faculty members.

LICENSES, TOOLS, AND EQUIPMENT:

N/A

ENVIRONMENTAL CONDITIONS:

The incumbent is not substantially exposed to adverse environmental conditions.

Requirements:

A high school diploma or GED is required with a minimum of two years clerical and administrative experience are requires. Previous experience in an educational setting preferred. Must be proficient in MS Office software and database and institutional network systems. Must possess good oral and written communication, interpersonal and organizational skills, managing a variety of tasks efficiently and in a timely manner across a diverse University community. Must have the ability to learn other computer software programs in support of office functions. Must be able to work independently with minimal supervision and respond and courteously to unexpected faculty requests.

Additional Information:

Salve Regina University offers generous benefits to eligible employees including:

• health and dental coverage
• life insurance
• long-term disability
• 403B plan
• tuition benefits and more

Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.

Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

URL: www.salve.edu