Operations Coordinator/Front Desk Associate
Beacon Hill Staffing Group, LLC

New York, New York


Creative Agency located in Flatiron, Manhattan seeks to hire a Temp Operations Coordinator/Front Desk Associate for their growing office. This role will be onsite five days per week. Hours are Monday - Friday 8:30am - 5:30pm with an unpaid lunch break plus flexibility for OT as it arises.

Responsibilities:

  • Welcome guests, warmly greet them and promptly notify the appropriate team member of their arrival
  • Maintain professional and courteous relationships with guests, executive team, colleagues, and vendors ensuring an exceptional level of customer service is always provided
  • Assist Director of Operations with tech maintenance issue remediation, troubleshooting issues with appliances, office equipment, tech equipment, escalating appropriate building contact or vendor
  • Order and maintain supplies for the office and employees as needed
  • Point of contact for receivables and shipping ensuring all packages are logged and accounted for, labels are created for outgoing shipments, etc.
  • Manage all external client meetings including but not limited to ordering catering, setup, breakdown, and clean-up of conference rooms
  • Assist in and coordinator compliance of current processes and procedures (COVID-19 protocols)
  • Ensure staff is aware and trained on all office tools including AV equipment partnering with the Tech Support team
  • Open and close the office daily including charging tech and cleanup of conference rooms
  • Contribute to annual budgeting of office snacks, supplies and events
  • Work together with Operations team to streamline and standardize office procedures
  • Assist in planning and executing internal events
  • Assist with organizing company swag inventory
  • Work with HR team to onboard new hires
  • Arrange meetings, car service and travel as needed for leadership
  • Contribute to ad-hoc projects as needed

Qualifications:

  • Exceptional customer service skills (retail/hospitality background preferred)
  • Strong organization and project management skills
  • Professionalism, especially in written and oral communication
  • Proficiency with Apple products and G-Suite.

Compensation:

  • 20/hr max, DOE.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)



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