Production Coordinator
The University of Chicago

Chicago, Illinois

This job has expired.


Press Books Design And Production

About the Department

Since its origins in 1890 as one of the three main divisions of the University of Chicago, the University of Chicago Press has embraced as its mission the obligation to disseminate scholarship of the highest standard and to publish serious works that promote education, foster public understanding, and enrich cultural life. Through our books and journals, we seek not only to advance scholarly conversation within and across traditional disciplines but, in keeping with the University of Chicago's experimental tradition, to help define new areas of knowledge and intellectual endeavor. The University of Chicago Production and Design Department is responsible for the design, production, and manufacturing of new books and reprints, in print and electronic form, for the Press Books Division.

Job Summary

The Production Coordinator is responsible for all book production functions required for new books and reprints in various stages of production. Manage approximately 65-80 new and reprint book projects at any time, including monographs in all disciplines, trade books, illustrated books in art/architecture, science, anthropology, among others.


  • Establishes schedules for new books and reprints, prepares cost estimates and reports, and works with in-house staff on assigned new books and monthly reprints. Maintains production schedule for each title. Manages typesetting, pre-press, and printing vendors to maintain costs and schedules, and resolves manufacturing problems. Purchases manufacturing and typesetting for both new and reprinted titles; issues purchase orders, processes invoices. Inspects and approves delivered books for release. Calculates and distributes final costs for each printing.
  • Educates press staff on production and manufacturing standards and methods, and advises on best options for particular publication needs.
  • Assists with departmental administrative tasks, at discretion of department head.
  • Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.
  • Assists with researching funding opportunities, preparing grant proposals, and drafting and/or editing other written materials with moderate guidance.
  • Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in related field.
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


Preferred Qualifications

  • Bachelor's degree.

  • A minimum of two years of production experience in book publishing.

Technical Skills or Knowledge:
  • Knowledge of Microsoft Office, including Excel and Word required. Experience with Adobe Creative Suite, particularly PhotoShop, and Microsoft Access, Adobe Acrobat, and Filemaker.
  • Basic understanding of book design and typography.
  • Experience with POD/SRDP manufacturing.

Preferred Competencies
  • High degree of organization and the ability to handle many projects.
  • Adapt to new technologies and to changes in internal processes.
  • Excellent interpersonal skills in relating to peers and supervisors.
  • Excellent written and verbal communications skills.
  • Work cordially and effectively with managers, peers, and vendors to ensure publication schedules are met. Flexibility to deal with last-minute changes on projects. Interested in learning about and applying new technologies as needed.

Working Conditions
  • Extended periods of time at computer.
  • Lift boxes of manuscripts, proofs, and books.

Application Documents
  • Resume/CV (required)
  • Cover Letter (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Requires Compliance with University Covid-19 Vaccination Requirement


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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