Program and Financial Coordinator (Program Management Assistant)
Indiana University

Department

EARTH AND ATMOSPHERIC SCIENCES (BL-GEOL-IUBLA)

Department Information

Earth & Atmospheric Sciences provides the foundation for understanding the Earth system and how human activity impacts our planet. It bears the responsibility for training the next generation of local, state, national, and international leaders to assume well-informed stewardship of the Earth. Our research studies how the Earth functions as an interactive system from its atmosphere to its core. It also explores how we, individually and collectively as a society, interact with the world around us.
Our department is home to 24 faculty in disciplines that include biogeochemistry, hydrology, atmospheric sciences, Earth materials, geophysics and tectonics, sedimentary geology, and paleontology, as well as about 8 postdoctoral researchers and 40 graduate students.

More information about the Department of Earth and Atmospheric Sciences at Indiana University may be found here.

The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For the full diversity statement, click here.

Job Summary

Department-Specific Responsibilities

• Audits, maintains, and reconciles IU, auxiliary, and IU Foundation accounts associated with IUGFS and other auxiliary accounts in department to ensure compliance with university policies and procedures.
• Assists Fiscal Officer and Field Station Director with the annual budget process.
• Assists the Executive Director of the Field Station with data analysis and coordinates communications with alumni of the field station.
• Coordinates visits of all internal and external users of IUGFS through IUGFS.indiana.edu.
• Communicates with outside users, IU INLOCC and Legal Counsel on contracts and liability forms for outside users, and the IUGFS Resident Manager.
• Maintains HIPAA compliance certification to handle student and staff records.
• Responds to and coordinates with students and summer staff.
• Provides clerical support to Executive and Academic Directors and Field Station instructional staff, including reprographics of course materials
• Participates in recruitment efforts, including travelling to the Geological Society of America Annual meeting to staff IUGFS/EAS Department booth.

General Responsibilities

• Conducts research and compiles materials and information for departmental programs.
• Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
• Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
• Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
• Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
• Serves as liaison for department; coordinates activities and exchanges information.

Qualifications

EDUCATION

Required

• High school diploma or GED

WORK EXPERIENCE

Required

• 4 years of related work experience

Combinations of related education and experience may be considered

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$18.75 - $20.19 per hour.

Benefits Overview

Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.