Program Associate - UBA / College of Social Work
Florida State University

Job Title: Program Associate - UBA / College of Social Work
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57472
Department

University Business Administrators - College of Social Work

Responsibilities

This position serves as a human resources departmental transactional representative for College of Social Work (CSW), CSW Centers and Institutes. Responsibilities include the day-to-day administration including submission, tracking, and completion of various human resources transactions of non-OPS positions.

• Responsible for Human Resource transactional functions of primarily non-OPS positions for the College of Social Work and its Centers & Institutes.
• Processes personnel actions including courtesy appointments, recruiting, hiring, new employee paperwork, I-9 submissions, job opening packets, position description changes/updates, terminations, performance evaluations, salary reviews, family medical leave, assistance with preparation and classification of job descriptions, workers compensation, and citizenship processing.
• Monitors and tracks HR transactions.
• Assists with regular workflow status updates and advises staff and supervisors regarding the status of human resources transactions.
• Serves as a resource person and quality control check point for human resources actions initiated by supervisors and CSW employees.
• Interprets and communicates policies and procedures to administrators, faculty, staff, and students.
• Monitors weekly time entry status and assists with the facilitation of corresponding employee-supervisor time entry, review, and approval process to ensure accuracy and compliance with university standards.
• Uses myFSU Business Intelligence (BI) to cyclically generate HR actives and cost center reports to reconcile appointments and compensation levels.
• Prepares payroll certification document and actives report for management review.
• Process Travel Authorizations, Cash Advances, and Expense Reports in the OMNI Travel module.
• Serves as a resource for and educates individuals on travel policies and procedures, ensuring audit compliance.
• Assures and maintains a suspense file of incomplete travel and outstanding cash advances; and the permanent record of travel transactions and receipts in the imaging system and hard-copy files.
• Provides human resource data for special reports, including but not limited to Council on Social Work Education and re-accreditation.
• Assists with monitoring internal administrative policies and procedures and recommends guidelines for improved effectiveness, as necessary.
• Serves as back up AOR and FACET for the College of Social Work.

Qualifications

A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being readvertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

This job has expired.