Project Management Coordinator, Pediatric Education Office
Indiana University

Department

PED-EDUCATION OFFICE (IN-PEDU-IUINA)

Department Information

The Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of IU School of Medicine to make Riley Children's Health Indiana's largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish. If you choose to join our team, you can expect a culture that values excellence, respect, integrity, diversity, and cooperation.

The Department of Pediatrics at Indiana University School of Medicine offers comprehensive training for pediatricians' from medical school to lifelong state-of-the-art learning modules for practicing physicians. The school's nationally acclaimed pediatrics faculty provide supportive, innovative instruction and guidance to ensure the success of learners. Medical students, residents and fellows train alongside IU School of Medicine faculty at Riley Hospital for Children at IU Health, Indiana's only comprehensive children's hospital. Consistently named one of America's Best Hospitals with its clinical programs nationally ranked in the top 20 by U.S. News and World Report, Riley offers an outstanding venue for the Department of Pediatrics' education programs.

Why work here?

• Make a difference. Our networks are all GME education, research, and clinical service oriented, and we're enthusiastic about the missions of our GME training programs. Each of us is curious and motivated to master the skills that will help our trainees, our program directors, our patients, and ourselves.
• Grow your skills and career. We want leaders! We provide staff with funding to pursue professional development opportunities at regional and national conferences, as well as encourage all staff to grow within the IUSM network of leaders.

Job Summary

Department-Specific Responsibilities

• Provides project management support for the Department of Pediatrics Education programs, assisting in the management of the Diversity, Equity, and Inclusion Committee, Global Health Programs, and the Morris Green Scholars.
• Provides administrative support to the Vice Chair of Diversity, manage weekly schedule, coordinate and maintain calendar.
• Assists the Vice Chair in preparing major reports and complex documents for distribution as well as provide support for recruitment events, regional and national conferences, and development efforts. Take meeting minutes, produce, and distribute as requested.
• Supports and manages education related projects that promote training pipeline programs throughout the department.
• Effectively uses IU systems to support program needs, including processing orders, reimbursements, gathering data/running reports, preparing correspondence, facilitating agendas and minutes, etc.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties as assigned and/or needed by the program

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles highly complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance.
• Performs a variety of administrative skills and prepares correspondence related to the project.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 4 years of relevant experience.

SKILLS

Required

• Demonstrated project management skills.
• Proficient communication skills.
• Excellent collaboration and team building skills.
• Demonstrated time management and priority setting skills.
• Effective interpersonal skills.
• Ability to lead/manage others.
• Ability to drive multiple projects to successful completion.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Advertised Salary

$45,000 - $50,000 per year based on experience, skill level, education, and training.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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