Security Administrator/Program Assistant I
Olgoonik

Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client's mission unconditional.

From our roots in Alaska's Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Security Administrator/Program Assistant I

Overview:

This position supports the Bureau of Diplomatic Security, Visa and Passport Analysis Unit. The selected individual will perform a variety of operational, administrative and coordination duties, maintain various administrative reports, review correspondence and direct items of significant interest to the appropriate staff.

Primary Responsibilities:

• Provide general administrative support to the Dignitary Protection program office Major Events Coordinating Unit.
• Provide data entry, extraction, analysis and reporting for various databases currently in use, under development, or planned for the various functions of the program office, including assisting in establishing production databases for operational systems as required.
• Assists with document processing and writing support for the administrative and program activities.
• Maintain files of sensitive and classified documents and post changes to required materials.
• Assist in the preparation, coordination, delivery and follow-up actions on assigned program operations.
• Assist with creation of flow charts, spreadsheets and documents as assigned.
• Maintain file organization.
• Provide administrative support for status reports, briefing presentations and special projects.
• Assist with preparation of charts, tables, graphs, and diagrams to assist in tracking and reporting program activities.
• Assist in the preparation of all reports and tracking documents to include budgets, monthly reports, and personnel tracking, etc.
• Perform other duties as assigned.

Supervisory Responsibilities:

N/A.

Education and/or Experience:

• Must be a US citizen and possess or be able to obtain/maintain a minimum SECRET clearance.
• Undergraduate degree and 0-1 years specialized office experience preferred OR High School diploma or GED equivalent and 3 years of specialized administrative experience.
• Specialized experience includes office management, expense tracking, review of executive level correspondence, database administration, financial and project status tracking and reporting, monthly reports, and maintaining operating procedures.
• Attention to detail, strong follow-through skills, and ability to maintain confidentiality.
• Must have excellent organizational skills and the ability to work in a fast-paced environment and meet deadlines.

Knowledge, Skills, and Abilities:

• Attention to detail, strong follow-through skills, and ability to maintain confidentiality.
• Must have excellent organizational skills and the ability to work in a fast-paced environment and meet deadlines.
• Must be proficient with Microsoft Word; have basic skills with Excel and PowerPoint; and other database software experience desired.
• Must possess strong editorial, clerical and analytical skills and the willingness to learn any specific program requirements of the position.
• Reliability, flexibility, maturity, and the ability to interact with all levels of personnel and departments within Department of State.

Certificates, Licenses, Registrations:

N/A

Security Clearance:

SECRET Level Required

Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation.
Must be a U.S. Citizen.
Must also be able to maintain a US Government SECRET clearance.

Physical Demands:

The physical demands that will be required inside the work place and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc.

Travel:

Travel could be required on occasion.

Work Environment:

Standard office environment working with other contractor personnel co-located with State Department personnel.

Additional Details:

• Subsidiary: Olgoonik Solutions, LLC
• FLSA: Non-Exempt
• Requisition Nbr: 2013616

Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability

Olgoonik is an equal opportunity employer in all aspects of employment to all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, age, disability, genetic information, or veteran status. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

This job has expired.