Senior Contracts & Grants Specialist
Indiana University

Bloomington, Indiana

This job has expired.



Job Summary

This position is part of the Grants, Finance and Operations division of the Office for Research Administration (ORA). With the right experience and qualifications, this position could be a senior leader within the Reporting Division of the Office for Research Administration.

Department Specific Responsibilities

  • Maintains technical expertise and serves as a resource on university policies and federal regulations.
  • Reviews of project costs for allowability, allocability, and reasonableness, preparation, and submission of reports to external sponsors, coordination of training for new hires: technical expertise for fellow group members for report timeliness; coordination of access and training related to electronic reporting systems, assist team members with reporting questions and issues, including escalating issues to the Team Manager when necessary.
  • Serves a university-wide role conducting financial analyses of grant expenditures for allowability, allocability and reasonableness to ensure compliance with university policies and sponsor guidelines on external funded projects for all campuses.
  • Reviews and interprets sponsored project awards, contracts, guidelines, policies, and regulations to determine reporting requirements, required documentation, and timelines for sponsor-required reports. They will schedule, create, sign, and submit sponsor reports and requests for payment ensuring institutional compliance with sponsor grants and contracts.
  • Advises faculty, researchers, departments, and other ORA staff members to ensure compliance with agency and University policies, guidelines, and procedures, and to ensure that expenditures are appropriate and applicable to contract and grant accounts.
  • Participates and advises on policy development related to grant administration, expense allowability and financial compliance.
  • Represents the university during internal and external audit reviews with authority to resolve issues of non-compliance.
  • Participates and lead in development of departmental best practices and special projects.
General Responsibilities
  • Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract
  • Consults on and completes pre-award applications and participates in contract closeouts.
  • Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
  • Evaluates contract compliance and advises others on contractual rights and obligation.
  • Analyzes awards to determine reporting requirements and sending reports/invoices.
  • Requests or approves amendments to contract terms or contract extensions.
  • Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
  • Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
  • Closes out awards as appropriate.
  • Provides policy and procedure interpretation to various stakeholders.
  • Ensures compliance with sponsor terms, university policies/procedures and federal/state regulations.


Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


  • Bachelor's degree (preferably in related field)

  • 2 years relevant experience

  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Seeks to acquire knowledge in area of specialty
  • Highly thorough and dependable
  • Demonstrates a high level of accuracy, even under pressure
  • Proficiency in Microsoft Office, emphasis on Excel
  • General accounting and financial literacy skills
  • Demonstrates an elevated level of accuracy and critical thinking skills
  • Excellent people skills
  • Effective organizational skills

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

This position is eligible for remote work or in-person work, subject to change in the future based upon university policy and business needs.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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