Temporary Analyst Assistant
Beacon Hill Staffing Group

Our client, a Boston based Investment Management Company is seeking a Temporary Analyst Assistant to provide back-up coverage for the Investment Support Team, as well as the Administrative Services Team. This position offers challenging work in a dynamic environment for a highly skilled administrative assistant who enjoys being a member of a team supporting a large group. Interested candidates are encouraged to apply.

Hours: Monday-Friday 9:30 a.m. to 5:30 p.m.

Pay: $25-35/hr depending on years of experience

Job Duties:

• Provide excellent administrative support and client service
• Provide backup support to all three investment teams for extended periods of time as business needs arise.
• Communicate and collaborate effectively with teammates to ensure continuity of work, and priority and completion of work, in order to ensure top notch, seamless support
• Screen and direct various communications, including answering and directing incoming calls, setting up conference calls, etc.
• Arrange international and domestic travel for analysts, completing frequent changes timely and accurately as needed
• Assist with calendar management, meeting arrangements, etc. for analysts
• Maintain various company databases, contacts, and filing systems
• Download, organize and distribute research from various websites and on-line research tools
• Document scanning, filing, and managing
• Process legal documents for signature
• Liaison between accounting and investment analysts for invoice processing.
• Prepare expense reports
• Draft various correspondences for analysts, as requested
• Other duties and projects as assigned

Qualifications:

• Undergraduate degree or equivalent with a minimum of 3+ years of professional experience in a fast-paced administrative support role. Financial and/or real estate industry experience preferred, but not required
• A reputation with previous employers for the highest integrity and outstanding performance
• Demonstrated ability to train, mentor and share expertise with team members
• Ability to adapt and demonstrate flexibility to work across multiple teams
• Willingness to take on changing administrative work based on the needs of the business
• Strong organizational and problem-solving skills
• Intermediate to advanced level Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Excellent and clear communication skills, both written and oral; strong command of English grammar and syntax
• Ability to work independently while at the same time work effectively in a collaborative structure with personnel throughout every level of the company
• Proven track record of success working collaboratively within a large team strongly preferred
• Thrive in a fast-paced, deadline-oriented environment, with the ability to multitask and manage details
• Experience supporting teams of high-level investment and or real estate professionals is preferred, but not required
• Outstanding thoroughness, attention to detail, and accuracy in work product

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)